Health & Safety (OH&S)
Policy in respect to Rotary service work
(Adopted by the Club in meeting 4 September 2013)
On this page:
You are a worker under the Work Health and Safety Act 2011 (Cth) and the Work Health and Safety Regulations 2011 (Cth) (the WHS Act) if you carry out work for a person conducting a business or undertaking (PCBU). Whether you carry out work will depend on the type of activities you perform. You are not a worker if you carry out volunteer work for a ‘volunteer association’ as the WHS Act does not apply to those organisations.
Thus the Rotary Club of Woden, as a voluntary, incorporated not for profit organisation (association) is not subject to the provisions of the WHS Act. However:
- The Rotary Club of Woden has already incorporated many of the principles of the WHS Act into its policies, practices and operation of its service work before the Act was proposed.
- Recent High Court decisions have indicated that while the Rotary Club of Woden may not have duties under the WHS Act, we do have general law obligations as far as is practicable not to be negligent.
- The Rotary Club of Woden takes reasonable steps to prevent injury to personnel working on a Rotary project or event, and ensuring that personnel are competent, safely equipped and have suitable experience or training in the task that they are to perform.
Safe working policy
It is the policy of the Rotary Club of Woden to provide members, volunteers and subcontractors with a safe and healthy work environment while they are engaged on any project or event under the control of the Rotary Club of Woden.
The Rotary Club of Woden:
- Ensures that all members and sub-contractors (where used on projects and events) are not exposed to risks to their health or safety, arising out of their specific work task or conduct while they are at places of work controlled by the Rotary Club of Woden (in the spirit or will of the Work Health and Safety Act and associated legislation).
- Has an insurance policy which comes into effect if an accident occurs. The purpose of this Safe Working Policy is to avoid such accidents as far as is practicable.
- Expects members and other volunteers to lead by example to help to make a positive difference in people’s lives. Our words and our actions should reflect the ideals of Rotary International.
- When seeking to adopt a proposed service project or event, undertakes a risk analysis and all reasonable actions to avoid or mitigate risks identified.
- Requires members, other volunteers, sub-contractors and their employees to have the required qualifications, certificates of competency and skills, induction to perform the work and use plant and materials in compliance with occupational health and safety legislation regulations, codes of practice of similar.
- Requires, where appropriate, the project or event leader to ensure that members and other volunteers have access to adequate food, drinking water, sunscreen, personal protective equipment (PPE) and ablution facilities.
- Allows the project or event leader to withdraw services in the interests of the health and safety of members and other volunteers.
- Requires members and other volunteers must consider each others needs at the project or event to minimise risk of illness or injury.
- Expects members and other volunteers to take reasonable care for their own health and safety and to ensure that their acts and omissions do not adversely affect the health and safety of others.
- Requires members and other volunteers to, as far as practicable, remain in the company of at least one other Rotarian or volunteer. Where this is not possible, members and other volunteers located alone are to use mobile telephone/radio contact to remain in contact with the project or event leader.
Members and other volunteers register their involvement in a project or event by signing an appropriate record that records the project or event, date, names of participating Rotarians and other volunteers and their emergency contact details before participating in the project or event.
The appropriate record should be via a risk assessment induction form read and signed by each project or event volunteer.
Completed records are held by Club Secretary.
Training and development policy
All Rotary Club of Woden members, before undertaking task for the Club, must confirm that they have the appropriate skills, competency, knowledge and training necessary for them to perform their project/event jobs both well and safely. If they do not have the appropriate skills, competency, knowledge and training, then they must not undertake the task.
Through its training and development policy, the Rotary Club of Woden aims to:
- Ensure that members have the skills, competency, knowledge, training and the required personal protective equipment (PPE) necessary to perform their jobs well and safely.
- Train members and volunteers to perform the task or undertaking competently whenever a new task or undertaking is introduced.
- Encourage members to attend Rotary skills seminars or the like to support or obtain appropriate training to assist in the development of a particular skill. (e.g. membership, public speaking, management).
- Demonstrate to our members and new members that the Rotary Club of Woden cares about their personal development within the Club.
The standards of behaviour expected of Rotary Club of Woden members are to:
- Always put safety first and do your utmost to comply with health and safety requirements.
- Ensure compliance with all environmental laws and standards.
- Ensure that you treat all members and the general public with courtesy and respect.
- Not engage in harassing behaviour towards other members, volunteers and the general public. Members and volunteers should report any problems encountered to the project or event leader who will determine the appropriate course of action. Members must not participate in or exacerbate the problem.
- Not exceed or infringe their legal responsibilities as a citizen.
- At all times when involved in a Rotary project or event, in so far as is practicable, wear clothes clearly indicating to the general public their membership of Rotary.
- Ensure that all your dealings with all other members and the general public are honest, fair and equitable.
- Not discriminate on the basis of characteristics such as sex, race, religion, pregnancy, age, marital status, sexual preferences and disability.
- Not perpetrate, permit, or fail to report violations of any federal, state or local government law or regulation.
- Not use drugs or alcohol at projects/events other than at occasions authorised by the project/event Manager or nominated delegate at a specific time and location.
- Not claim credit for other people’s work and ideas.
Risk reduction driving practices
The Rotary Club of Woden is firmly committed to risk reduction driving practices and expects its members to:
- Not drive under the influence of drugs and/or alcohol as this is a serious breach of Club policy.
- Drive in accordance with road and traffic rules applicable in the driving locality.
- Not to use a mobile phone (including hands-free) unless parked in a safe location and engine turned off.
Last updated JW 19 September 2013